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NZMPBA SKYPE COMMITTEE MEETING MINUTES
DECEMBER 21st 2015 8pm

PRESENT;

S Trott, P Anderson, B Clarke, M Bindon, , T Riddiford, B Gutsell, T Emerson ( G Haines for brief update )

APOLOGIES; Nil

MINUTES OF LAST COMMITTEE MEETING 24/11/15 READ;

Read and accepted as true and correct record, M Bindon to post to forum.

TREASURERS REPORT;

NZMPBA Monthly Club Accounts

Opening Balance 2015
Date 17 December 31 December 2015

 Opening Bank Accounts 20 August 2015
Entry Fee Account
$ 3.33

Insurance Account
$ 1,537.05

Non Profit Account
$ 2,710.95

 Total
$ 4,251.33

Deposits 
Entry Fee Account
None
$ -

Insurance Account
None
$ -

Non Profit Account

Pieter Lokum $ 50.00
Matt Bindon $ 50.00
Leigh Marsden $ 50.00

 Total $ 150.00

 
Withdrawals
Entry Fee Account
None $ -

Insurance Account
None $ -

Non Profit Account
None $ -

 Total $ -

 Closing Balance 31 December 2015

Entry Fee Accounts $ 3.33

Insurance Account $ 1,537.05

Non Profit Account $ 2,860.95

 
Total $ 4,401.33

 
NEW MEMBERS 2015

RETURNED MEMBERS 2016

Pieter Lokum 83
Matt Bindon 99
Leigh Marsden 131

CORRESPONDANCE;

IN:E Mail from G Haines ( request to join committee meeting)

E Mail from B Hely re NZ Offshore Series

E mail from BOPMPBC re expression of interest to host 2016 Nats

E mail from F Zinsli

OUT: E Mail reply to G Haines re meeting attendance

MATTERS ARISING;

Website.

Photo editing for home page, B Gutsell has found a free download and will work with M Bindon to get a process in place, then a note to the membership calling for photos to be sent in from each event as it is run so the display photos can be updated more regularly. A new website easier to use being locally designed and supported will be looked into during 2016.

G Haines chasing up the original web site developer Dale Dunner for more help on behalf of committee.

G Haines also noted he is still showing as the contact person for web based enquiries, M Bindon looking into how to change that.

2 > NZ Offshore Series.

B Hely Letter of challenge regarding recircling of buoys and the associated penalty, and use of a penalty buoy.

The revised rules confirmed that buoy re circling is no longer allowed, and any missed buoy incurs a one lap deduction.

This issue had previously been debated and decided on so there will be no change.

Further discussion identified that the main issue with missed buoys is the competitors honesty of confessing to missing a buoy in the first place, irrespective of what penalty or remedial process there may be in place.

The meeting concluded that the issue of missed buoys would be monitored and amended as appropriate at a later date.

S Trott to draft a letter of reply to B Hely.

Addition of NZ Offshore rules to NZMPBA Rule Book. M Bindon to send to P Collier as required so online rule book can be updated.

3 > NZMPBA Membership cards.

The current membership applications have all been ratified, membership cards to be prepared and sent out as required.

4 > 2016 NZMPBA Championships

BOPMPBC appointed to host the 2016 Nats.

5 > Promo DVD

S Trott provided an update and this remains a work in progress.

6 > Committee Behaviour.

Each committee member is to be sent the key aspects as presented for the last meeting, each committee member is then to list which of these things they see as strategic and which we should demonstrate as leaders. To be presented at the next meeting. Work in progress

7 > 2016 Calender of Events.

The calender of events is now confirmed, S Trott to send it to P Collier for loading to the web site and inclusion in coming issues of Propshaft. B Gutsell to e mail copy out direct to membership.

8 > Record Cards.

S Trott has contacted G Haines to ask that he organises another run of record cards from the usual supplier based in Blenheim. This remains a work in progress.

9 > Health & Safety.

General discussion what the changes around this issue will mean from next April onwards, P Anderson to draft a list of the main points and work ons regarding this. Eg hazard forms etc.

This remains a work in progress.

GENERAL BUSINESS

1 > F Zinsli Letter.

F Zinsli is noted as remaining an un-financial member. The meeting could not identify any specific issue to address and that no more time will be apportioned to any issues F Zinsli has until he returns as a financial member and is more specific and provides some sort of evidence or validation supporting his accusations.

2 > Proposal to Co Opt G Haines as Records Collator.

S Trott proposed that G Haines be co opted as Records Collator.

Committee discussed and agreed to co opt G Haines as appropriate for the purposes of carrying out certain duties as Records Collator.

G Haines to send committee a copy of any record claims received with his recommendation around them so committee can ratify the records at the next committee meeting. Once ratified, G Haines to prepare and post out the appropriate record card. G Haines to advise committee of and resources required to carry out this duty.

3 > Committee Meeting Minutes.

G Haines suggested that meeting minutes need to posted to the forum a lot quicker following a meeting than they currently are. The meeting confirmed that minutes of the previous meeting are not posted until they are ratified during the next committee meeting. It was confirmed that the committee meets at least once a month so the delay in minutes being ratified as true and correct before being posted is not unreasonable.

4 > Membership Update.

B Clarke presented a membership update and advised that it appears that there are a number of race numbers held by past members who have not been financial for 3 or more years.

An e mail will be sent to these individuals advising them they need to rejoin financially or their race number may be re allocated.

Next NZMPBA Committee meeting.

Scheduled for Monday 18th January, 2016, 8pm via skype

Meeting closed 10.15 pm.