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MINUTES OF THE NEW ZEALAND MODEL POWER BOAT ASSOCIATION
COMMITTEE MEETING
HELD WEDNESDAY 13TH JUNE 2012
VIA SKYPE CONFERENCE CALL

Meeting Opened 7.30pm

Present
Wayne Mowbray (WM) as Chair, Grahame Haines (GH), Matt Gay (MG), Matthew Bindon (MB), and Andrew Colquhoun (AC), Steve Trott (ST), Bob Gutsell(BG), Kerry O’Reilly (KO), Paul Bretherton(PB) Joined later@8.45pm

Apologies nil

Minutes of last meeting:- Read and confirmed AC/ST

Matters arising:-
MG Minutes to go to committee for approval before posting on the Forum

CORRESPONDENCE.

IN Letter from Peter Collier Re Presidents cup.
Letter from Fred Zinsli re lining up committee members names with e-mails connected to the web site.

OUT Reply to Peter acknowledging receipt of letter
Reply to Fred “ “ “

FINANCES
GH reports we have 92 financial members so far

Working Bank A/C stands at $4285.61

Entry fee account at $294.99

ACCOUNTS FOR PAYMENT.
Nationals Trophy engraving $ 203.00
GH reports that was the last of the Nationals related bills which left us with a net Profit of $497.99.
Given that the nationals profits are split evenly between NZMPBA and the Tauranga club we get $248.99 each
As we had advanced $200 to Tauranga to assist with Nationals initially there is still $48.99 to go to them.

Moved GH/WM

GENERAL BUSINESS.

PETER COLLIER LETTER.
ST we need to take the key points Peter raised and check off we are discussing them. He also raised some interesting ideas for us to take on board.
BG we need to encourage more of the membership into having input like this.
ST suggested one of the committee take Peters letter on board and dissect out all the key points Peter has touched on and report back to next committee meeting reiterate what those are and align with the discussions we need to have on the various topics.
WM agreed to do that with the view to the committee coming up with some recommendations in the way of rule changes/modifications to be put forward as remits at the next AGM.

FREDS LETTER
BG explained how this system works. Instead of having personal e-mail addresses on web site we have addresses like President, Secretary, committee etc @ nzmpba.co.nz for our main contact point and Fred sets things up so they default to the respective e-mail addresses. When there is a change in executive then all that needs to be done is change the default address in the system to the new recipient.
It can also store the history of correspondence that goes thru the site so we can look back to history.
BG said Fred was staying at offshore on Friday so would glean more on how things work them.

FACE BOOK
WM do we need to set up some protocols/guidelines re our new Face Book page
AC basically all I have done is put a whole heap of photos on there and some have already hooked on.
Basically just using it as a photo site at this stage. Got sick of seeing the same old stuff on the website.
GH would up grade the site if he knew how to. We have to get some training in running the thing as Paul was the main one and since moving to the Wairarapa where his internet reception is dodgy we have lost that valuable ability of upgrading on a regular basis.
BG agreed to get in touch with Paul and learn the site as well as write some instructions in how to work it for those of us not so up with technology. Also helpful for future committees.
Agreed AC will remain moderator of the Facebook page.

RISK MANAGEMENT PLAN
GH. WM has done an excellent job working behind the scene outlining where we have to be to assist us putting together a RMP to cover our backsides in this PC world we live in now should there, (hopefully not), be a serious incident within our sport that could lead to charges of negligence on our part.
ST are we setting it up as a template that we send out to clubs so that they fill out the critical parts for their specific venue.
WM that is the idea as all venues are different. If we don’t get it right it could lead to charges being laid if we haven’t taken all practical steps to prevent something happening.
We brought PB up to speed with this discussion and we do it in template form so we can have the management plan recorded how we want it.
WM has one from their local council which is easy to follow to model off.
Wm to get something together for our perusal at the next committee meeting.

WEB SITE
PB finally managed to get on line with us and agreed to set up new Dropbox for us as well as help with a set of instructions for running things.

HIGH RES LOGO.
It has been discovered that we cannot enlarge the current logo without distortion for banners etc.
BG has found an organisation who can convert the current one to Hi Res for a discounted price thru his work.
All agreed to go ahead and get it done with a Cost ceiling of $300.
Also agreed that a banner for each Island should be made.
AC also advised to make sure we get a good quality brand as there is some dodgy stuff out there.

IRMS
GH Where are we with IRMS now
BG informed that the computers operating system has been upgraded to Microsoft XP and it is back to its old self again and will be ready for Saturday offshore then full test at Hamilton Hydrofest then determine what needs to be done next.
If it is not going to work out then we need to purchase a complete system from somewhere which will cost us.

ADVERTISING ON THE WEBSITE

Agreed we need to charge and come up with a fee then wait for those who want to
Advertise.

NEW RECORD CLASSES
GH it has been suggested by a Cameron Holdaway from Christchurch that we set up 2 lap oval records for various racing classes as they do in the USA so people have an incentive to drive faster around the oval. Obviously the course will have to be certified and preferably permanent like Tauranga.
Suggested we come up with something to remit at the next AGM.

There being no further business meeting closed 9.30pm.
( so some could watch State of Origin football)!!!!!!