Forums

NZMPBA SKYPE COMMITTEE MEETING
Date 14th October, 2019 8pm

PRESENT; Grahame Haines, Marie Haines, John Belworthy, Nigel Wong, Peter Collier, Murray Smithson. Trevor Terry, Phillip Fowler.

APOLOGIES; Pieter Lokum,

MATTERS ARISING FROM PREVIOUS MINUTES;

Regarding contact with Brent Mills on website
John to liaise with Committee and Brent
Has drawn up a proposed heading list to assist Brent
Murrays Conversation with Peter Anderson? He has had that conversation (see correspondence in/ discussion)

TREASURERS REPORT
NZMPBA Monthly Accounts

Opening Balance - 1 October 2019
Closing Balance - 1 November 2019

Opening Bank Accounts 1 October 2019

Entry Fee Account $ 113.60
Insurance Account $ 1,084.12
Non Profit Account $ 6,561.94

Total $ 7,759.66

Deposits

Entry Fee Account $ -
Insurance Account $ -
Non Profit Account $ -

Total $ -

Withdrawals

Entry Fee Account None $ -
Insurance Account None $ -
Non Profit Account Place Cards $ 222.32
Record Cards $ 185.12
Courier $ 7.00

Total $ 414.44

Closing Balance 1 November 2019

Entry Fee Accounts $ 113.60
Insurance Account $ 1,084.12
Non Profit Account $ 6,147.50

Total $ 7,345.22

NEW MEMBERS 2019
Name NZMPBPA # RETURNED MEMBERS 2019
Name NZMPBPA #

Life Members 6 Total Members 52

Moved John Belworthy that accounts be accepted
Seconded Murray Smithson

RECORDS FOR APPROVAL

100 M Speed Blenheim

Grahame Haines S Tunnel 46.239kmh
Grahame Haines Petrol Outrigger Hydro Un-restricted noise 65.895kmh

Moved Records be accepted John Belworthy

Seconded Peter Collier

CORRESPONDENCE;
IN
1 From BOB Gutsell
Hi Nitro
As discussed, I' happy to handover administration of the current NZMPBA facebook page. However, I recommend that you setup and New NZMPBA Open Group on Facebook, then direct all the current page members to the new group and say given them a reminder, then shutdown the current page after two weeks or so.

The current page cannot be converted into a group so a new group page needs to be set-up. "It's currently not possible to convert Facebook Pages into groups. You can create a group and link it to your facebook page and enable the group option from settings. This way your fans will be able to see that you have the group however conversion of page into group is still not possible."

WRT a new website, I recommend that the committee work on a list of requirements and be very clear what you want the new website to do. I also recommend that you create an online membership application on the new website.

As far as content management systems are concerned, Wordpress has been a standard for quite some time. But people I know in the business are using a CMS called Rocket Spark. Here's an example of a rocket spark based website a mate just did. https://www.hac.org.nz/

Here's another example of a site just done for one of the fishing clubs I work with, by a University student, he charged them $2500 for this one. Have a look at the membership page for an example of the online membership function. You don't have to have it Credit card capable but you can have it bank account capable in the same way that NZTA do their RUC and registration payments.

https://raglansportfishing.co.nz/

Hope that helps, and let me know when you want to shutdown the NZMPBA group, or whatever you want to do with it.

Cheers
Bob

2 From Murray Smithson
Hi Grahame as I said I would, following is a summary of my conversations with Peter Anderson, sorry it has taken so long but time has been of a premium lately.
I have had 2 constructive conversations with Peter and a personal letter to me regarding his issues.
He feels that being excluded from the forum immediately was not handled correctly and feels that he should have had a right of reply before being excluded as you know he has quoted the Bill of Rights but I had no intention of going down that track but he also mentioned that our constitution has clauses to cover that as well.
Regarding this and after some lengthy time talking to him I don’t believe he was making accusations or whatever you may wont to call them at or to anybody but he was disappointed that he made an offer to run the event in Tauranga but felt he was ignored by the lack of respone .I mentioned to him about the abruptness of some of his posts and he agreed that some things don’t come out as intended [and while trying to make this letter sound as I want I can sympathise] I haven’t seen the email in question but believed what he said.
I’m hoping that we can find in the constitution what he is talking about and see if we made a mistake or not and if we did then offer him an apology there is absolutely no shame in that but to hide will do irreversible damage.
Another comment he made was reading the minutes and seeing a letter will be sent to him and having it not arrive, he mentioned a reply not received to a letter that was discussed at the September meeting.
He also mentioned that he put forward a Code of Conduct suggestion at the 2017 AGM perhaps we should revisit this as it could stop these sort of issues coming up again but if they do maybe some guide lines to solving them
Regarding the Code of Conduct I also feel that a few basic guidelines should be put into the forum heading stated what is allowed and what’s not allowed this may encourage more people to use it.
I also asked him why he didn’t go to the 2019 AGM inTaupo and his reply was that e felt quite uncomfortable as it was being held at John’s home and due to the circumstance I can sympathise with that.
After using the minutes for research I have to comment that our minutes are way to abbreviated and I found it really hard to make sense of some of the replies when it was a couple of months since we discussed a subject.
If this could be tabled at the next meeting hopefully I can answer any questions our committee may have, but in summarising Peter’s and my talks he actually doesn’t want to be the bad guy but he does have strong opinions just the same as most everybody who goes boating or any other individual sport / hobby I don’t believe that is necessarily a bad thing and this is where a Code of Conduct will help.
Regards Murray

Correspondence Discussion

1 Committee have looked at Bobs Proposal and take it on board to Brent

2 Committee acknowledge they have not followed the correct complaints procedure and will reinstate Mr Andersons access to the forum immediately. Secretary of NZMPBA to send a letter of apology to be sent to Mr Anderson

3 The committee will write a code of conduct to be placed on the forum spelling out its use

Correspondence out

Still to go Constitution updates to Incorporated societies. Once they notify their web site up grade is complete

GENERAL BUSINESS

1. Notification of change of wording for Presidents cup points.

Presidents Cup.
Object : To measure, rank and reward all Financial NZMPBA members that compete at any and all sanctioned regattas and events as advertised on the NZMPBA calendar of events. ( This excludes National Club Days )

Nationals
Marlborough Club Has Applied to host a Nationals Easter 2020 to celebrate 50th anniversary of NZMPBA
Are there any other offers to host 2020 Nationals?

Boat Colours
Point was raised at Hamilton offshore, and the committee recommend, that race boats need to be painted in bright colours so they can be easily seen at all times on the water in all weather conditions.

Offshore
It has been brought to the committee’s attention that speeds are sneaking up when near the rescue boat. CDs’ need to be more vigilant.
Committee to investigate some form of virtual yellow flag scenario when approaching the rescue boat especially if someone uses the rescue boat as a means to gain and advantage and pass someone.

Notice to all Clubs you need to start considering next years events for the 2020 NZMPBA Calendar

Committee is continuing to look at the rules

Meeting closed 9.40pm

MINUTES OF THIS COMMITTEE MEETING OF 04/11/2019 READ AND ACCEPTED;
Moved: Nigel Wong

Seconded Marie Haines

G Haines to post to web site.