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NZMPBA SKYPE COMMITTEE MEETING MINUTES

NOVEMBER 24TH 2015 8pm

PRESENT;

S Trott, P Anderson, B Clarke, M Bindon, , T Riddiford, B Gutsell, T Emerson

APOLOGIES; Nil

MINUTES OF LAST COMMITTEE MEETING 19/10/15 READ;

Read and accepted as true and correct record, M Bindon to post to forum.

TREASURERS REPORT;

NZMPBA Monthly Club Accounts

Opening Balance 2015

Date 1 October / 16 November 2015

Opening Bank Accounts 20 August 2015

Entry Fee Account $ 3.33

Insurance Account $ 1,037.05

Non Profit Account $ 4,188.58

Total $ 5,228.96

Deposits

Entry Fee Account None $ -

Insurance Account None $ -

Non Profit Account Brent Mills $ 50.00

Leo Meharry $ 25.00

Haines GJ (5 sub) $ 125.00

Total $ 200.00

Withdrawals

Entry Fee Account $ -

Insurance Account $ -

Non Profit Account Service fees $ 20.00

$ -

Total $ 20.00

Closing Balance 16 Noveber 2015

Entry Fee Accounts $ 3.33

Insurance Account $ 1,037.05

Non Profit Account $ 4,368.58

Total $ 5,408.96

NEW MEMBERS 2015 RETURNED MEMBERS 2015

Name NZMPBPA # Name NZMPBPA #

Brent Mills 98

Leo Meharry 104

CORRESPONDANCE;

IN: E Mail from G Haines re Labour Weekend regatta

E Mail from P Collier re NZ Offshore Series

E mail from P Fowler re Resignation

Invoice from Host Papa

OUT: E Mail from B Clarke to G Haines

E Mails from B Gutsell re NZMPBA e mail address set up

MATTERS ARISING;

1> Website.

Photo editing for home page, B Gutsell has found a free download and will work with M Bindon to get a process in place, then a note to the membership calling for photos to be sent in from each event as it is run so the display photos can be updated more regularly. A new website easier to use being locally designed and supported will be looked into during 2016.

2 > NZ Offshore Series.

The meeting agreed that the final adjustments made during the meeting completes the NZ Offshore series update, it is now ready for release to the membership.

B Gutsell to e mail to the membership

M Bindon to post rules to forum, also to insert in the main rule book on the web site. B Gutsell to assist.

3 > NZMPBA Membership cards.

The current membership applications have all been ratified, membership cards to be prepared and sent out as required.

4 > 2016 NZMPBA Championships

P Fowler has advised that due to personal reasons he is no longer in a position to organise the hosting of the 2016 National Championships, further discussion regarding this to take place in General Business.

5 > Promo DVD

S Trott provided an update and this remains a work in progress.

6 > Committee Behaviour.

Each committee member is to be sent the key aspects as presented for the last meeting, each committee member is then to list which of these things they see as strategic and which we should demonstrate as leaders. To be presented at the next meeting.

7 > 2016 Calender of Events.

S Trott to send revised template to B Gutsell who will send out to the membership, this is to request confirmation of any other events proposed for the 2016 calender and any club based activity that needs to be sanctioned. Also to be sent to M Bindon for loading to the forum.

8 > Record Cards.

S Trott has contacted G Haines to ask that he organises another run of record cards from the usual supplier based in Blenheim.

GENERAL BUSINESS

1 > 2 Lap Records

All 2 lap records from the recent BOPMPBC regatta are confirmed and ratified. M Bindon to update the website records as required and B Clarke to update the Presidents Cup points as required.

2 > 2015 NZ Offshore Series

Results all ratified as required. B Gutsell to advise P Collier to post to website, T Riddiford to write a series report and send to S Trott to proof, then send onto P Collier to post to web site and include in next Propshaft. B Clarke to update the Presidents Cup points table as required.

3 > P Fowler Resignation.

P Anderson to write e mail of thanks to P Fowler in appreciation of his time and effort for the NZMPBA as a committee member.

4 > Host Papa.

B Clarke presented the next web hosting invoice for $34.00 from Host Papa, the meeting has approved this payment, B Clarke to arrange payment as required. B Clarke also to enquire with Host Papa about how much the annual fee is and what the payment schedule is regarding this.

5 > G Haines E mail to B Clarke

The meeting discussed the issues the e mail from G Haines raised, the acceptable outcomes were agreed and the meeting moved that S Trott would telephone G Haines to discuss as required, then confirm that discussion with an e mail to G Haines with committee CC.

6 > 2016 NZMPBA National Championships

This event currently has no available host club. Following various discussion about possible outcomes, it was decided that each committee member was to go away and think carefully about how the Nats might continue, either in its current form, or some other form and at another time of year. All committee to be prepared to present their answers regarding this at the next committee meeting.

7 > Health & Safety.

General discussion what the changes around this issue will mean from next April onwards, P Anderson to draft a list of the main points and work ons regarding this. Eg hazard forms etc.

Next NZMPBA Committee meeting.

Scheduled for Monday 21st December, 2015, 8pm via skype

Meeting closed 10.15 pm.