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NZMPBA SKYPE COMMITTEE MEETING MINUTES

May 25th 2015 8pm

PRESENT;

S Trott, P Anderson, M Bindon, P Fowler, J Belworthy, T Riddiford.

APOLOGIES; Nil

MINUTES OF LAST COMMITTEE MEETING 20/4/15 READ;

Read and accepted as true and correct record, M Bindon to post to forum.

TREASURERS REPORT;

NZMPBA Monthly Club Accounts

Opening Balance 2015

Date 7 April - 18 May 2015

Opening Bank Accounts 17 March 2015

Entry Fee Account $ 3.33

Insurance Account $ 1,036.19

Non Profit Account $ 5,046.40

Total $ 6,085.92

Deposits

Entry Fee Account None $ -

Insurance Account None $ -

Non Profit Account John Burke $ 25.00

Jeremy White $ 50.00

Total $ 75.00

Withdrawals

Entry Fee Account $ -

Insurance Account $ -

Non Profit Account Service fees $ 10.00

Total $ 10.00

Closing Balance 7 April 2015

Entry Fee Accounts $ 3.33

Insurance Account $ 1,036.19

Non Profit Account $ 5,111.40

Total $ 6,150.92

NEW MEMBERS 2015 RETURNED MEMBERS 2015

Name NZMPBPA # Name NZMPBPA #

Jeremy White 126

John Burke 105 Senior Citizen

CORRESPONDANCE;

IN: Membership applications for ratification as at 20/4/15

OUT: Secretary to post out membership cards for memberships ratified during last months meeting.

MATTERS ARISING;

1> Website.

M Bindon is still working on finding an appropriate photo editing program. A free download was trailed however expired, enquiries are to be made into the purchase of appropriate software, perhaps Photoshop for example.

Full site redevelopment to be considered later.

2 > NZ Offshore Series.

The meeting confirmed that the Series is to focus on “the boat”, an entry form template is to be devised so the boat details are collected, so a check can be made at each event that the same boat is being used, also that a “register” for the season is to be developed where upon the first series event entered a photo of the boat must be supplied and will be saved to the “Series Register” to aide identification of the same boat being used. The photo should be taken so it displays the top / deck and one side of the boat.

The standard scrutineering form is to be especially modified into a standard template especially for use at all Offshore Series events so that the extra critical requirements of an Offshore boat are captured and checked.

3 > NZMPBA Membership cards.

The current membership applications have all been ratified, membership cards to be prepared and sent out as required.

4 > IRMS Battery vs Generator

The meeting concluded that the 2.7Kva Generator $1099.00 from Trade Tested should be purchased. S Trott to arrange for the invoice to go to B Clarke for payment.

5 > Rule Changes.

J Belworthy to send the finalised rule changes to P Collier so they can be loaded to the website, and a general membership e mail advising of this is to follow that upload.

6 > NZMPBA AGM.

Electronic Election of Officers:

S Trott gave a brief update of the nominations received so far.

7 > 2016 NZMPBA Championships

P Fowler has confirmed availability of a venue for this regatta, he will send out some images of the venue and an area / address description.

General Business;

1 > Honorary Auditor.

General discussion around how this position is specified in the constitution. There is no requirement from the Incorporated Societies Office that accounts are audited as such, auditing of accounts in this degree considering the association accounts size could be overkill, consideration to be given to changing the requirement to a simpler review process. All committee to make enquiries regarding costs to consider the audit process costs further. To be discussed further at subsequent meetings.

2 > Membership Application Form.

General discussion of the “Family” membership subscription rate, a formal proposal to committee is required so that committee have the mandate to change the application of the family membership option, it is agreed within committee at this stage that once a secondary “family” member reaches 20 years old, then they are subject to the full membership rate regardless of living at the same address of another full member.

Next NZMPBA Committee meeting.

Scheduled for Monday 22nd June, 2015, 8pm via skype