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MINUTES OF THE NEW ZEALAND MODEL POWER BOAT ASSOCIATION
COMMITTEE MEETING
HELD WEDNESDAY 19th DECEMBER 2012
VIA SKYPE CONFERENCE CALL

Meeting Opened 7.30pm

Present
Wayne Mowbray (WM) as Chair, Grahame Haines (GH) Secretary, Andrew Colquhoun (AC), Steve Trott (ST), Matt Gay (MG) Paul Bretherton (PB)

Apologies Bob Gutsell, Matt Bindon, Kerry O’Reilly

Minutes of last meeting: - Read and confirmed AC/MG

Matters arising:-
Agreed most will be covered in general business

CORRESPONDENCE.

IN Insurance quote from Vero

OUT Paid as above

ACCOUNTS FOR PAYMENT.

Vero Insurance $948.75

Moved GH/WM accounts be approved for payment. All agreed

FINANCES
GH reports we have 95 financial members so far

1 new member since last meeting

Working Bank A/C stands at $ 3674.44

Entry Fee Account currently at $5.17

GENERAL BUSINESS.

INSURANCE
As above GH reported he had paid our liability insurance.

AC and ST, being in the insurance industry, both advised our plant needs to be insured as mobile plant and equipment as it does get moved round the country.
This makes premiums much more expensive that gear that remains in 1 place.

AC advised that he and ST had had discussions re asset insurance. Given that it would cost us around $800 PA to insure our plant and with most of our plant being electronic equipment that devalues very quickly the excesses applied would mean we would get next to nothing for a claim.

They suggested it would be more practical to open a new bank account called say The Insurance account and suggest $500 is placed annually into that account to cover any losses that may occur. If we have nil claims as those funds build up over time a portion can be used to fund new projects, upgrades to present gear or purchase new equipment.

It was then moved by AC seconded ST that we proceed with this.

After some further discussion committee agreed that GH approach BNZ Blenheim to open that account and deposit $500 into it before the end of the financial year. Carried

SECRETARIES MOVE TO AUSTRALIA

GH informed committee after a month working in Perth he and Marie will both definitely fly out 1 Jan 2013 for minimum 12 month stay.

As he had pre warned the Committee at the previous meeting of November 5th this was a possibility.

Committee had had discussions via e-mail in his absence on how to run this position till the next AGM at Easter 2013.

AC has agreed to step in and care take secretary duties until AGM.

GH suggested he go to BNZ Blenheim in the next few days to instigate the change over of accounts access to AC so he can continue to do most of the work by internet banking as is the current process.

Moved WM / MG that this process be completed before 31 Dec 2012. Carried.

RATIFICATION OF FORMS FOR AGM AND NATIONALS

WM has pretty well got all sorted and just needs someone to load all the forms onto the website.
All agreed to have cut off dates inserted into the events calendar on the website
PB agreed to do the website stuff.
GH reports we still have only 3 remits so far.

MERCHANDISE
Some discussion on what to do for Nationals.
ST moved we do same as last year and have mugs done with our logo on and 2013 date and venue embossed on them. WM seconded. All agreed
GH reported the company who did last years ones is called Badges and Medals here in Blenheim and also have a website.
The question was asked wether they would still have a copy of our Logo.
GH agreed to investigate and report back to committee via e-mail as well pre warn them that they will be getting an order closer to the Nationals.
GH also suggested Committee look at hats shirts etc down the track.

WALKIE TALKIE RADIOS FOR COMMUNICATION WITH RESCUE BOATS.
PB mentioned he noted there has been some investigation and has contacts where he can get better quality radios and uses some with civil defence etc that are a step up from the cheap Dick Smith/ Uniden ones but below the top end expensive ones that would serve our purpose well.
All agreed we need 4 units and would be good to have in place for the Nationals.
PB will look into costs and report back to Committee via e-mail so a decision can be made at next Committee meeting.

MISSING TROPHIES
St reported that the Kevin Taylor Memorial Trophy for the most improved boater is missing.
GH also reported the Hard Luck Trophy that Dave Richardson has gone missing as well.
He suggested that WM look through the trophy book Tony Rutledge did (that is in the box of NZMPBA stuff he has) to see who the last recipients were for a start point. GH agreed to look back through Propshafts at Nationals results to see if that sheds any light and report to committee via e-mail his findings so we can start a process of elimination of tracking them down for the next Nationals.
GH believes they have fallen off the radar during the gap where we did not hold national championships.

WEB SITE
More discussion on the function of it.

PB noted that Dales instructions had a lot of gaps in and is currently in filling with screen shots to help every one work it better.
GH suggested he go and spend an afternoon with Peter Collier to help him understand the workings of the site better.
ST mentioned they need to be very simple and easy to understand for the least computer savy of people for future committees and web masters as not all of us are totally computer literate

There being no further business the Meeting was closed at 9.00pm

G Haines Secretary.